WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The company's 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients and career opportunities.
The Part-Time Safety Administrator is responsible for supporting the organization's comprehensive safety and regulatory compliance initiatives. This role requires a foundational understanding of DOT regulations and focuses on executing detailed administrative tasks, maintaining meticulous records, and ensuring all program documentation is current and auditable. Key responsibilities include maintaining compliance with federal requirements, managing program inquiries, and accurately tracking certification and training records.
Key Responsibilities
Ensure timely and accurate preparation and communication of referral letters, strictly adhering to established protocols.
Process Department of Transportation (DOT) employment verification requests
Maintain robust tracking logs for all training certifications to ensure continuous regulatory compliance, including monitoring expiration dates, obtaining updated certificates, and adhering to strict federal record retention requirements.
Retain and systematically file documentation for monthly facility safety inspections.
Review and update the Drug & Alcohol Policy attachments, ensuring continuous alignment with current regulatory standards and verifying that all listed contact information is current and appropriate.
Execute routine administrative functions, including comprehensive file management, precise data entry, professional phone and email communication, detailed documentation reviews, and other assigned tasks essential to the effective operation of the safety program.
Qualifications
Foundational understanding of relevant federal transportation safety regulations (e.g., Federal Transit Administration (FTA), Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation (DOT)).
Exceptional attention to detail and proven ability to manage time-sensitive, high-stakes compliance tasks effectively.
Proficiency with standard office software (e.g., Microsoft Office Suite or Google Workspace) and experience utilizing online compliance and record-keeping systems.
Strong organizational and systematic record-keeping skills, with the ability to maintain accurate and readily auditable documentation.
Excellent professional written and verbal communication skills.
Flexibility in scheduling may be required to meet critical regulatory deadlines and support compliance initiatives
WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds, skills, and perspectives of our workforce, we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract, retain and develop the best talent available.
