Job Summary
The Safety Admin is primarily responsible for managing the company’s asset documentation including titles, permits & registrations, employee data and records, following up with drivers, assisting with trainings, and ensuring Safety Team is compliant in all paperwork. This person will also play an integral role in assisting in accident & cargo claims team with detailed, accurate, and timely support. We are looking for a detail-oriented, organized, proactive professional that is willing to be part of a dynamic team.
Essential Job Functions and Responsibilities
- Review, Analyze, and Complete quarterly IFTA statements
- Complete end to end process on all assets registration, license plates, titles, and permits
- Organize, file, and keep track of asset purchases and sales
- Review and verify data entered into the system for data accuracy
· Verify and update information needed on claims
· Assist in claim submissions to ensure completeness and accuracy
· Communicate professionally with internal/external customers via phone and email
· Claim research both for cargo and for any incidentals
· Processing, organizing, filing & responding to incoming mail
· Filing claims including physical damage, railroad, accidents, cargo, etc
· Other duties as assigned
Knowledge, Skills and Abilities
- Proficient with web-based applications
- Ability to work effectively both independently and as a member of a collaborative team
- Proven success using MS Office platform including Outlook, Excel, Word & PowerPoint to communicate clearly and transparently with all levels in the organization
- Proven ability to manage multiple projects and meet specific goals and deadlines.
- Successful experience utilizing excellent communication and collaboration skills.
- Ability to deliver exceptional service through positive engagement and patience.
- Analytical, problem solving and organizational abilities
- Excellent verbal and written communication skills
- Must be able to work independently and part of a team
- Able to follow written and verbal directions with consistency
- Highly organized with exceptional attention to detail
Skills
- Proficient in data entry with a high level of accuracy.
- Strong office management skills with experience in clerical work.
- Familiarity with file organization and document management systems.
- Bilingual abilities are a plus, enhancing communication within diverse teams.
- Effective calendar management skills to coordinate meetings and training sessions.
- Strong proofreading skills to ensure accuracy in all written communications.
- Exceptional phone etiquette for professional interactions with staff and external parties.
- Proficient with web-based applications
- Proven ability to manage multiple projects and meet specific goals and deadlines
- Ability to work effectively both independently and as a member of a collaborative team
- Experience using MS Office platform including Outlook, Excel, Word & PowerPoint to communicate clearly and transparently with all levels in the organization
This position offers an opportunity to contribute significantly to workplace safety while developing valuable administrative skills in a supportive environment.
Job Type: Full-time
Pay: $30.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Education:
- High school or equivalent (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- River Grove, IL 60171 (Required)
Ability to Relocate:
- River Grove, IL 60171: Relocate before starting work (Required)
Work Location: In person
