Gilbert has an exciting opportunity for a highly motivated professional to fill the position ofHealth and Wellbeing Specialist. This position will directly support the Health & Wellbeingdivision of the People Teamand is an excellent opportunity for individuals who have gained some entry-level experience in human resources and are ready to develop their skills and knowledge at the next level.
**This is a limited-term agreement (LTA) position funded through 6/30/2025. This LTA may be eligible for renewal based on department need and budget approval.**
This position reports to the Health & Wellbeing Manager and primarily provides technical and administrative support to all programs administered by the Health & Wellbeing Team to include Benefits Administration, Leave Administration, Safety Programs, Wellness Programs, and Workers’ Compensation.
Duties may include, but are not limited to, the following:
- Assists with the coordination of Town wide health and wellbeing programs which includes employee benefits, leave administration, retirement planning, safety, wellness programs and workers’ compensation.
- Serves as a member of the champion team for health and wellbeing programs.
- Assists with coordinating periodic special events, training and other campaigns related to health and wellbeing programs. May conduct training sessions.
- Maintains databases and ensures timely data entry employees who reach out with questions related to health and wellbeing.
- Performs administrative duties associated with health and wellbeing programs, trainings and other events to include assisting with the coordination of meetings, drafting correspondence and maintaining records.
- Reconciles and processes invoices for payment.
- Assists with new employee orientation and educates employees on available health & wellbeing programs, conducts informational sessions, and provides resources to enhance employee understanding of programs offered.
- Collects, analyzes and interprets data from a variety of sources to identify trends, patterns and insights and makes data informed recommendations.
- Assists with development of marketing materials for a variety of initiatives coordinated by the health and wellbeing team.
- Assist in determining recordability of workplace injuries and assist in documenting and recording workplace injuries on the OSHA 300 log.
- Maintains accurate records and files in accordance with applicable Federal, State and Town guidelines in digital filing.
- May assist with conducting safety audits, inspections and hazard and risk assessments and ensure compliance with safety regulations.
- Other duties as assigned.
At Team Gilbert, we hire driven, innovate, outcome-oriented problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
- Associate's degree or higher in a related field;
- Three years of customer service and/or administrative support experience, HR experience very helpful;
- Microsoft Office 365 skills including Excel, PowerPoint, Teams, and Outlook;
- Professional written/verbal communication ability;
- Ability to effectively utilize, or quickly learn, the Town's technology which includes: SharePoint, OnBase, PayScale, NeoGov, Kronos, and Munis;
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the essential duties.
Anticipated Recruiting Timeline: Posting Closes: October 15th, 2024 Candidate Review: October 16th, 2024 Virtual Interview Invites Sent: October 17th, 2024 Virtual Interview Submission Deadline: October 22nd, 2024 In-Person Interviews: October 30th, 2024 Anticipated New Hire Start Date: November 25th, 2024 This position is an At-Will position and is FLSA Non-Exempt – eligible for overtime compensation. This position is scheduled Mon -Thu, from 7 am - 6 pm, and is classified as ''hybrid", meaning at least fifty percent of time per week on-site. Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point. Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona by the hire date.
Gilbert’s Mission: Anticipate. Create. Help People.
Our Values: DRIVEN, KIND, BOLD, HUMBLE
Awards: We are proud of these achievements and continue to work hard to make Gilbert the best place to live, work and play.
Are you ready to join Team Gilbert?
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
