Full-time A.M. P.M.
Cook County
Sheriff
Job Code:XXXX
Job Title:Drug Testing Coordinator
Salary Grade:16
Department: Department of Investigations and Intelligence
Bargaining Unit: Not Applicable
Position Details: Civilian (non-sworn) / non-merit ranked / internal & external candidates
FLSA Status: Non-Exempt
Probation Period: 12 Months
Shift: Monday – Friday, 1:00 PM – 9:00 PM
Characteristics of the Position
General Overview
The Drug Testing Coordinator performs a variety of specialized functions related to drug testing, including specimen collection, documentation and record keeping; exercises sound judgment in order to maintain confidentiality needed in the performance of duties; reports to the Drug Test Unit Supervisor.
Key Responsibilities and Duties
Instructs and assists individuals in custody (IIC) providing specimens during intake; checks accuracy of paperwork provided. Collects urine specimens and secures and packages specimens following strict Chain of Custody procedures.
Assures identifying data on each specimen collected is accurate and permanently recorded in the sequence of collection in record book.
Interfaces with fellow coordinators in order to preserve a fluid operation; oversees transfer of specimens from collection site to the laboratory by working closely with vendor courier.
Helps maintain office files and records; performs additional duties at supervisor’s request.
Processes confidential IIC information and keeps official records; acts as custodian of documents and records; directs preparation and filing of documents.
Prepares special reports, summaries or replies to inquiries, selecting relevant information from a variety of sources, such as reports and/or documents.
Independently completes assignments and resolves problems.
Reviews office records for adherence to quality and quantity standards; notes deficiencies and confers with supervisory staff regarding reasons for substandard work.
Knowledge, Skills and Abilities
Skill in planning, developing and completing complex assignments with minimal direction.
Accurate judgment in making decisions with the ability to implement programs affecting own work or the work of others or reorganizing established precedents and in meeting new problems.
Thorough working knowledge of or ability to quickly and effectively grasp and utilize the policies, protocols, systems, procedures, and technical vernacular of the agency, department and County, as they are applicable to assigned duties and responsibilities.
A high level of accuracy and proficiency in the use of word processing, PC software and other computerized programs to manage and generate information, reports, letters, etc. may be required.
Ability to communicate effectively with tact and courtesy; ability to gather information from others, making inquiries as needed; ability to convey information and/or explain or describe basic office policy and procedure to others either in person or by telephone.
Ability to gather and review confidential materials, information and incidents of record.
Ability to understand and carry out technical and complex instructions, either written or verbal, and accurately relate instructions, in full or part, to others.
Ability to follow instruction, adapt to change and pay attention to detail.
Skill and accuracy in filing and record keeping.
Skill and ability to effectively perform and direct any or all clerical and administrative tasks within the jurisdiction or area of authority designated.
Minimum Qualifications
Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.
One (1) year of administrative or clerical work experience handling confidential records.
Familiarity with chain of custody procedures.
Typing skills (25 w.p.m. with 95% accuracy) and familiarity with computer keyboards and data inputting, clearly legible handwriting, proficiency in spelling.
Ability to lift and move testing supplies (up to 25 lbs.).
Excellent written and verbal skills.
Strong attention to detail and organizational skills.
Ability to work within the Cook County Department of Corrections, including the ability to work directly with the incarcerated population.
Capable to work any shift assigned, including days, afternoons, or midnights; must be capable of working holidays and weekends; must be able to work mandatory overtime as required.
Preferred Qualifications
Previous urine or blood collection and/or lab work experience.
Two (2) years of customer service experience obtained within the last five (5) years.
The duties listed are not set forth for purposes of limiting the assignment of work.They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.
The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.
**Article EE, Civilian Recruitment and Selection Process, of the Sheriff’s Employment Action Manual (SEAM), applies to this employment process and can be found at the following link: https://www.cookcountysheriff.org/wp-content/uploads/2019/10/SEAM-Article-EE-Civilian-Recruitment-and-Selection-Process-10-17-19.pdf
Please note that there are no remote job opportunities, all positions are located onsite.
The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.
All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.
Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.
I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action.Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.
EEO Statement
At the Cook County Sheriff’s Office, we value and embrace you. It’s our belief that diversity and inclusion is an essential component to our success as an organization. Accordingly, we are committed to provide a work environment free of discrimination and harassment. The Cook County Sheriff’s Office policy applies throughout the employment relationship—including recruitment, hiring, training, advancement, separation, and day-to-day practices. The Cook County Sheriff’s Office employment decisions will not be based on race, color and ancestry, religion, national origin, age, gender identity, sexual orientation, family or parental status, disability, medical history, genetic information, or any basis prohibited by applicable law. Employment decisions will be based on an applicant’s merit and qualifications, the position requirements, and our business needs.
Benefits
Health Insurance Program – Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents.
Holidays – Thirteen (13) Holidays are granted in each Fiscal Year
Sick Leave – Granted sick leave is earned and accrued at the rate of one (1) day for each month of service and may be accumulated up to one hundred and seventy-five (175) working days.
Vacation Leave – Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue fifteen (15) days within the Fiscal Year; Vacation leave accruals increase based on an employee’s anniversary date of employment.
Life Insurance – Basic term life insurance, equal to one (1) time the employee’s annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage.
Pension Plan – Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten (10) years of service and upon reaching a certain age based on when the employee started employment.
Deferred Compensation Program – Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option.
The 2025 Cook County Employee Benefits Overview can be viewed at https://www.cookcountyil.gov/sites/g/files/ywwepo161/files/documents/2024-10/OE25.Employee Benefits Overview_FINAL..pdf
Drug and Alcohol-Free Workplace
It is the policy of the Cook County Sheriff’s Office to provide a drug- and alcohol-free workplace for all members.
It is imperative that all Sheriff’s Office members are capable of devoting constant and uninterrupted attention to the performance of all assigned duties without risk to safety and security for themselves, other members, or the public. To ensure the goals of this policy are met, all Sheriff’s Office members shall be subject to drug and alcohol testing, whether mandatory, random, or based on reasonable suspicion.
INCLUSION
We welcome you—the whole you. Your background, your culture, your ethnicity, your unique experiences, your way of looking at the world. We truly believe that your individuality helps us create a diverse, inclusive, and inspired workplace in which every ethnicity, nationality, religion, elder status, family structure and gender identity is embraced and valued. We also welcome your passion for making the lives of children, your co-workers, and our organization better. Because as different as we are, that’s the common theme that will always keep us moving forward together. *Must be legally authorized to work in the United States without sponsorship.* This position requires successful completion of post-offer tests, which may include a background check, drug screen and/or medical examination. Falsification of any information in the application process will result in disqualification and ineligible for appointment to, or employment in, a position in the County service for a period of five years. For current Cook County Sheriff’s employees, such falsification may result in discipline, up to and including termination, and ineligible for appointment to or employment in a position in the County service for a period of five years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).
THE COOK COUNTY SHERIFF’S OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER NOTE
As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules. “The Cook County Sheriff’s Office hiring process is governed by the Sheriff’s Employment Action Manual (SEAM) which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the Cook County Sheriff’s Office hiring decision. Cook County Sheriff’s officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County Compliance Officer. If the Cook County Compliance Officer sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff’s Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.”
