We invite you to become a key part of our team in the trucking and logistics industry as a Trucking Safety Assistant. This is an excellent opportunity for a detail-oriented and proactive individual to support our safety and compliance initiatives and contribute to a strong culture of safety. The ideal candidate will be committed to upholding regulatory requirements and ensuring a safe and productive workplace. This position offers the flexibility of remote work and a supportive, inclusive team environment.

Responsibilities – Workplace Safety and Compliance

Assist with monitoring and maintaining records of safety-related documentation, including driver qualification files, incident reports, training records, and inspection logs.
Conduct regular audits of safety and compliance paperwork to ensure all files are current and accurate according to company and industry standards.
Coordinate with team members and drivers to collect missing documents and resolve any discrepancies in safety records.
Support incident reporting by gathering initial facts, documentation, and ensuring proper reporting processes are followed.
Help organize and schedule safety trainings, certifications, and employee safety communications.
Ensure the confidentiality of sensitive safety and compliance information at all times.
Generate and distribute regular reports on safety metrics and compliance status for review by leadership.
Maintain up-to-date knowledge of relevant safety regulations and best practices in the trucking and logistics sector.

Required Qualifications – Safety Assistant Role

Experience

1-2 years of administrative or safety-related work experience, preferably in trucking, logistics, or a similar setting.
Familiarity with safety regulations and DOT compliance is a plus.
Experience using document management systems or safety/compliance tracking software is preferred.

Skills

Exceptional attention to detail and organizational skills.
Clear written and verbal communication abilities.
Professional and collaborative approach when working with team members and external partners.
Ability to handle confidential and sensitive information responsibly.
Proficiency in MS Office Suite (Word, Excel, Outlook); experience with document management tools is a plus.
Strong time-management skills and ability to meet deadlines.

Education

High school diploma or equivalent required.
Additional coursework or certification in safety, compliance, or transportation is preferred but not required.

Performance Expectations – Safety Documentation and Compliance Support

Keep safety documentation and files organized, accurate, and up to date at all times.
Respond promptly to document requests and safety-related inquiries from staff and leadership.
Support initiatives to enhance workplace safety culture.
Assist in meeting all regulatory requirements for safety record-keeping and reporting.

Compensation & Benefits – Safety Assistant Position

Competitive base salary with opportunities for performance-based incentives.
Remote work flexibility (reliable internet and phone connection required).
Positive and inclusive workplace culture with career-growth opportunities.
Ongoing learning and development initiatives.

Other Requirements – Safety Assistant

Ability to adapt quickly in a dynamic, fast-paced environment.
Strong self-motivation and work ethic for success in remote work.
Commitment to upholding the highest standards of safety and confidentiality.

If you are a diligent, resourceful, and safety-minded professional eager to help promote a safe and compliant work environment, we would love to hear from you!

Spotter jobs

Trucking Safety Assistant

Trucking Safety Manager -- Remote