Job Title: OFFICE ASSOCIATE

Agency: Department of Public Health

Class Title: OFFICE ASSOCIATE - 30015

Skill Option: Keyboarding

Office: Director's Office

Division: Regional Health Services

Posting ID: 06-25-0008 / 44329

Posted: 1/23/25 - 2/06/25

Salary: Anticipated Starting Salary $3,852; Full Range $3,852 - $5,046/month

Job Type: Salaried Category: Full Time County: Cook

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

06-25-0008 / 44329

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule— flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform complex, specialized secretarial and clerical office support duties, record and document processing, exercising independent judgment, for the Office of Food, Dairy and Devices (FDD). Performs

specialized assignments in a FDD specific database, keyboarding, correspondence, calls, forms and reports.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

Competitive Group Insurance benefits including health, life, dental and vision plans. Pension plan through the State Employees Retirement System

Deferred Compensation Program – voluntary supplemental retirement plan

Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

10-25 days of paid vacation time annually (10 days for first year of state employment) 12 paid sick days annually which carryover year to year

3 paid personal business days per calendar year (pro-rated dependent on start date) 13-14 paid holidays per year

12 weeks of paid parental leave

Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: t.g.

Essential Functions

Provides complex specialized clerical office support functions for the professional staff primarily in Food, Dairies and Devices Section, Environmental Health and Regional Health Officer.

Receives incoming calls for the Food, Dairies and Devices program in regard to food processing facilities for FDA Contracts and enters essential information into the database for use by Food, Dairies and Devices staff.

Provides back-up clerical support for Emergency Medical Services, Administrative Law Judge and Immunization Programs.

Prepares travel vouchers for professional staff.

Prepares and sends outgoing mail via interoffice, USPS or UPS.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.

Requires the ability to keyboard accurately at 45 words per minute.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday - Friday 8:30 to 5:00

Work Location: 3 Westbrook Corporate Center, Westchester IL 60154

Agency Contact: DPH.HRRecruiter@Illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the .j homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of

the .j homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the for State employees and review the

Non-State employees: on .j – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $3,852.00 - $5,046.00 per month

Benefits:

Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Work Location: In person

Illinois Department of Public Health (IDPH)

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