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Safety & Facilities Specialist
Position Summary
The Safety & Facilities Specialist supports FFF Enterprises by ensuring that workplace safety programs and facility operations are executed in full compliance with regulatory requirements and organizational standards. This role delivers hands-on support in implementing safety initiatives, coordinating preventative and corrective maintenance, and maintaining accurate records that demonstrate accountability to federal, state, and local regulations.
Working closely with Safety & Facilities leadership and collaborating across departments, the Specialist ensures that safety practices and facility systems operate effectively, reliably, and in alignment with FFF’s business objectives. Through consistent application of established procedures and proactive identification of improvement opportunities, the position helps safeguard employees, protect company assets, and sustain uninterrupted operations across all facilities.
Essential Functions and Duties

Safety Management:

Partner with Safety & Facilities leadership to plan, implement, and maintain comprehensive safety policies and programs.
Educate employees on safety standards and expectations through regular meetings, training, and coaching.
Conduct risk assessments, ergonomic evaluations, and safety audits to identify and mitigate hazards.
Investigate workplace incidents, determine root causes, and develop corrective action plans.
Act as the Safety Committee Chair and actively support the Emergency Preparedness Committee.
Serve as Emergency Lead for annual fire and disaster drills.
Maintain up-to-date knowledge of OSHA, NFPA, DOT, IATA, and other applicable regulations.
Collaborate with leaders and managers across departments to integrate safety best practices into daily operations.

Facilities Management:

Coordinate and oversee all facility-related maintenance and repairs, including grounds, lighting, plumbing, electrical, and structural integrity.
Schedule and manage preventative maintenance for fire suppression, back-up power systems, alarms, and HVAC.
Troubleshoot and complete basic facility repairs (e.g., battery replacement, minor equipment fixes).
Partner with external vendors to ensure service agreements are met and facility standards are maintained.
Work closely with warehouse teams to maintain a clean, organized, and safe environment for employees and guests.
Collaborate with leadership on long-term facility planning and improvements.

Compliance and Reporting:

Maintain accurate, comprehensive records of safety procedures, inspections, incidents, and maintenance activities.
Prepare and deliver reports on safety metrics, accident investigations, and compliance status to leadership and relevant departments.
Act as liaison with external agencies, including fire departments, insurance providers, and safety regulators.
Ensure alignment with FFF’s Injury and Illness Prevention Program and Compliance Program Policies.
Provide guidance to departments on compliance-related issues, ensuring clear communication and accountability.

Cross-Functional Collaboration:

Build strong relationships with internal stakeholders across multiple departments to ensure safety and facility practices support operational needs.
Serve as a resource and partner to leadership teams, offering recommendations and guidance on safety and facility improvements.
Participate in cross-departmental projects to improve workplace safety, facility management, and overall employee experience.
Encourage open communication and information sharing to foster a collaborative, solution-oriented culture.

General Responsibilities:

Adheres specifically to all company policies and procedures, Federal and State regulations, and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Always represent the Company in a professional manner and appearance.
Understand and internalize the Company’s purpose.
Display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
Other duties as assigned.

Education, Knowledge, Skills, and Experience

Required Education:

Bachelor’s degree in Occupational Safety, Environmental Health, Facilities Management, or a closely related field; or
In lieu of a degree, an equivalent combination of education and directly related experience.

Preferred Education:

Bachelor’s degree in Occupational Safety, Facilities Management, Environmental Health, or a related discipline.

Required Knowledge:

Working knowledge of OSHA, NFPA, DOT, IATA, and other applicable federal, state, and local safety regulations.
Practical understanding of facility maintenance systems, including HVAC, plumbing, and electrical, as well as the safe use of hand and power tools.
Knowledge of facility management practices such as preventative maintenance scheduling, vendor coordination, and accurate recordkeeping.

Preferred Knowledge:

Familiarity with safety and facility best practices in distribution, manufacturing, or healthcare environments.
Knowledge of workplace ergonomics and emergency preparedness protocols.
Awareness of industry trends, emerging standards, and evolving regulatory requirements.
Understanding of integrated safety and facilities programs within corporate or multi-site environments.

Required Experience:

Minimum of three (3) years of professional experience in safety, facilities, or a closely related field; or
In lieu of a degree, a minimum of five (5) years of directly related safety or facilities experience.
Demonstrated success in implementing safety and facility programs, training initiatives, and compliance requirements.
Experience maintaining accurate safety and facility records, including investigations and compliance documentation.
Established record of integrity, discretion, and sound judgment in handling sensitive or complex situations.

Preferred Experience:

Previous experience in a distribution or manufacturing environment.
Experience supporting healthcare-related facilities and operations.
Direct experience liaising with external safety agencies, regulators, or insurance representatives.

Required Skills:

Ability to learn complex processes quickly and identify opportunities for improvement.
Strong organizational and time management skills with exceptional attention to detail and accuracy.
Effective research and problem-solving skills to address safety and facility challenges.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe Acrobat.
Excellent verbal and written communication skills, with the ability to interact effectively across all organizational levels.
Demonstrated professionalism and ability to maintain confidentiality when handling sensitive information.
Adaptable, proactive, and resourceful in fast-paced or evolving environments.

Preferred Skills:

Strong decision-making skills and sound practical judgment.
Ability to work independently while contributing effectively as part of a team.
Experience managing vendor and stakeholder relationships.
Ability to facilitate group safety meetings, presentations, and training sessions.

Required Professional Certification:

OSHA 30-hour certification (or equivalent), or the ability to obtain certification within 30 days of hire.

Preferred Professional Certification:

Professional safety or facility credential such as Certified Safety Professional (CSP), Certified Facility Manager (CFM), or another relevant certification.

Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for prolonged periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. Must have the ability to lift and maneuver items of at least 35 lbs. Must have the ability to travel occasionally. Working condition include normal office setting and warehouse distribution environment.

Mental Demands
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.

Direct Reports
No

EEO Statement
FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

To be considered for a position with FFF Enterprises, Inc, applicants must complete and sign the application.
Employee Benefits Available for FFF Enterprises Team Members

Employee benefits include:

Medical Insurance
Dental Insurance
Vision Discount Program
Vision Insurance Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Dependent Care Flexible Spending Account
Employee Assistance Program (EAP)
Group Life and AD&D
Voluntary Supplemental Life Insurance Plans
Short Term Disability
Long Term Disability Income Protection
401k Profit Sharing Retirement Plan - Discretionary Match
Discretionary Bonus
Supplemental Insurance Plans
Prepaid Legal/Identity Theft Plan
Paid Holidays/Vacation/Sick Days
Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX

All Other States Receive One Hundred Twenty (120) Hours of PTO

Tuition Reimbursement Program
Notary Services
Employee Referral Bonus
Vendor Discount Programs
Corporate Individual Travel Program

(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)

FFF Enterprises

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