Development Operations & Data Coordinator

This is a data-heavy role. If you enjoy turning messy data into clean, usable reports, you’ll thrive here. Must-have: advanced Excel (large datasets, pivot tables, lookups) and hands-on CRM/database experience including uploads/imports, sorting/segmentation, duplicate cleanup, and data hygiene to produce accurate lists and reports for leadership and events.

Position Overview

The Development Operations & Data Coordinator supports daily operations through CRM/database management, Excel-based reporting, data quality control, and administrative coordination across departments. This role is ideal for a detail-oriented, tech-savvy professional who is comfortable working with large data sets and can balance data accuracy with hands-on support for fundraising, events, and operational workflows.

Key Responsibilities

CRM, Data Management & Reporting (Core Focus)

Maintain and manage donor CRM data, including regular uploads/imports, record updates, and ongoing database hygiene.
Collect, clean, validate, and reconcile data from multiple sources to ensure accuracy and consistency.
Build and maintain Excel spreadsheets, trackers, and dashboards, including manipulating and organizing large datasets.
Respond to internal requests for donor, fundraising, and operational data by providing timely, accurate reports and extracts.
Troubleshoot data discrepancies (duplicates, missing fields, mismatched records) and coordinate with relevant teams to resolve issues.
Support system-wide data integrity across multiple databases (donor database + organization-wide database), ensuring records remain current and reliable.
Document data processes, workflows, and reporting standards to improve consistency and usability.
Collaborate with leadership to identify trends and insights that support fundraising performance, operational efficiency, and growth.

Development Support, Donor Stewardship & Events

Prepare donor acknowledgment letters and donor summaries using the donor CRM.
Support fundraising and event logistics year-round, including attendee lists, donor tracking, follow-up reporting, and data entry.
Occasionally support donor outreach, including phone calls as needed for event confirmations, stewardship, and follow-up.
Assist with development communications such as newsletters, flyers, and outreach materials.

Grants, Compliance & Administrative Operations

Assist with preparation of reports, budgets, compliance documentation, and administrative support.
Support scheduling, meeting coordination, minutes, and preparation of materials.
Maintain organized electronic and paper filing systems for contracts, forms, grants, and administrative documents.
Coordinate vendor communications and facility/property-related service requests as needed.
Provide support for special projects and cross-department initiatives as assigned.

Cross-Functional Collaboration

Work closely with Finance, Development, and Program teams to align data, reporting, and operational processes.
Participate in regular team and operations meetings, providing updates and input on shared initiatives.

Qualifications

2+ years of experience in CRM/database management, operations, nonprofit administration, or a data-heavy administrative role.
Strong Excel skills with demonstrated experience manipulating and organizing large data sets (filters, pivot tables, lookups, data validation/cleanup).
Experience working in a CRM or database environment, including uploads/imports, sorting, segmentation, and maintaining data integrity.
Strong organizational skills with attention to detail and the ability to manage multiple priorities.
Professional written and verbal communication skills; able to handle confidential information with integrity.

Preferred

Experience with donor database/CRM.
Experience supporting grants, compliance reporting, or audit documentation.
Familiarity with basic dashboards/reporting tools (Excel-based dashboards, Power BI, or similar is a plus).

Key Skills & Competencies

Data accuracy & data hygiene
Excel power-user mindset

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Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.

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Development Operations & Data Coordinator